Accounts Payable Coordiantor

The Accounts Payable Coordinator ensures the accurate, timely, and compliant processing of supplier invoices, payments, expense reimbursements, and vendor records. This role leverages technology, AP automation tools and ERP systems to resolve exceptions, maintain strong internal controls, support period-end close, and provide responsive service to vendors and internal partners.

Primary Duties/Responsibilities:

• Manage all payment cycle activities daily.
• Process, validate, and route supplier invoices and employee expense reimbursements through workflows timely, ensuring accurate coding, approvals, supporting documentation, and compliance with company policies.
• Monitor invoice queues and resolve discrepancies, duplicate invoices, and other exceptions before payment.
• Prepare and review payment batches; monitor due dates and maximize capture of available discounts.
• Reconcile vendor statements, investigate, and resolve outstanding open credits, unapplied payments, missing invoices, and past-due inquiries.
• Establish and maintain relationships with new and existing vendors by responding professionally and timely to vendor inquiries regarding payment status, account activity, or other questions.
• Coordinate vendor onboarding and maintenance activities; verify vendor master changes and banking information using established fraud-prevention controls.
• Recommend opportunities to improve workflow, automation, efficiency, and internal controls.
• Build the internal and cross functional relationships necessary to achieve ongoing and transparent communication, supporting the success of the overall team.
• Support the month-end and year-end close processes and audits, including reconciling subledger activity, proposing accruals, researching aged or unmatched items, and providing required schedules.
• Assist with annual supplier tax reporting, including W-9 collection and 1099 preparation as applicable.
• Maintain accurate and organized historical records.
• Protect confidential financial, banking, vendor, and employee information.
• Perform other related duties as assigned.

 Required Skills/Abilities/Competencies:

• Understanding of basic bookkeeping and accounting skills.
• Working knowledge of three-way matching, purchase orders, general ledger coding, payment terms, sales/use tax, and internal controls.
• Strong Microsoft Office proficiency, especially Excel, Word, Outlook, and Teams.
• Intermediate Excel skills, including filters, sorting, lookups, pivot tables, and basic data reconciliation.
• Ability to learn and utilize Company ERP and financial reporting systems.
• Strong analytical, critical thinking and problem-solving abilities.
• Proven time management, organizational, and customer-service skills.
• Strong attention to detail.
• Demonstrated ability to manage high transaction volumes and competing deadlines with accuracy. 
• Proven ability to timely deliver quality results, even in fast-paced or high-stress situations.
• Excellent communication and listening skills; ability to develop positive relationships internally and externally.
• Collaborative team player who willingly shares knowledge, accepts and provides constructive feedback, provides backup support, and supports team priorities in a changing environment.
• Strong sense of accountability, responsibility, and ownership.

 Education and Experience:

• Associate’s or Bachelor’s degree in accounting, finance, business, or a related field preferred.
• 1+ year of recent accounts payable, accounting operations, or comparable work experience preferred.
• Experience working with ERP systems and AP automation platforms preferred.
• Experience in a manufacturing environment is preferred.

 Physical Requirements:

• Ability to work 8 hours consecutively.
• Prolonged periods of sitting at a desk and working on a computer.